This year's conference takes place April 23 - 25, 2018 at the Sheraton Framingham Hotel and Conference Center in Framingham, Massachusetts. 

Exhibit Cost

     

Save $200 - Pay by check by December 31, 2017                                                         $1,395

       

January 1, 2018 and beyond...pay by check, or click Add to Cart for PayPal.                  $1,595


Important: There is a $50 service charge if you pay by PayPal (Add to Cart).


Note: The Solutions Center Layout has changed for 2018. Be sure and review the
           new layout before you select your booth.


Space is limited: Vendor space for NEUGC sells out each year, so reserve early. Booth locations are assigned on a first come, first serve basis as we receive payments.


Important: There is a $50 service charge if you pay by PayPal.

Important: There is a $50 service charge if you pay by PayPal.

Exhibitor Set-Up

 

Perimeter Booths:

Equipped with a 72"w x 42"h table, pipe and drape and 2 side chairs.
Overall maximum display height limit of 8'.


Middle Booths:

Equipped with a 72"w x 30"h table, pipe and drape and 2 side chairs.
Overall maximum display height limit of 7'.


We recommend that you set up between 4:00pm – 8:00pm on Monday rather than waiting until Tuesday morning.

 
We ask that you stay until 2:15pm Wednesday, after the final afternoon break.

All exhibits are limited to tabletop displays. Company banner/signage is permitted on the skirt of the booth.

Lead Retrieval

Attendees will have a QR code on their badge. Download one of the following apps to your phone to scan
their QR code.

Android: LoMag Barcode Scanner to Excel  

iPhone:  NeoReader - QR & Mobile Barcode Scanner

Internet Access

 

Wireless high speed Internet access is available in the Expo.

Included with Your Exhibit Fee

 

Each vendor is entitled to two full conference registrations. The registrations include a complimentary continental breakfast and lunch on both Tuesday and Wednesday, as well as a buffet dinner and admittance to Casino Night on Tuesday evening. Exhibitors are invited to attend the sessions as long as booths are covered during the breaks.

Exhibitors also receive:
  • One 110v outlet. You must provide your own cables, adapters, and power strips
Exhibitor Schedule
 
Tuesday: 7:30am – 2:15pm and 5:00pm - 6:30pm
Wednesday: 7:30am - 2:15pm

The Expo opens at 7:30 am on both days. Vendors should be present during the session breaks and lunch on both days. Booths should also be attended during the cocktail reception and buffet dinner on Tuesday, which takes place in the exhibit area from 5:00pm to 6:30pm. Vendors are not required to remain at their booths during attendee sessions.
 
The Expo closes after the final break, at 2:15pm Wednesday.  You may not tear down early! Exhibitors who tear down before the final break on Wednesday may not be invited back in subsequent years. Exhibitors are welcome to work in shifts, but there must be no more than two people working at a booth at the same time.
 
If more than two people from your company will be attending the conference at the same time, they must pay the full registration fee.  

Hotel Accommodations
 
Shipping
 
All materials being shipped to the hotel must arrive no earlier than Thursday, April 19, 2018. All packages should have the following information indicated clearly on the shipping label:
Sheraton Framingham Hotel
1657 Worcester Road - Route 9
Framingham, MA 01701
HOLD FOR NEUGC CONFERENCE - 04/23/2018

It would be helpful to notify the hotel with the number of boxes they should expect. You may send an email to Danielle Stoico with this information.

After the conference, any boxes to be shipped out of the hotel must be properly packaged and labeled with shipping and return address. You are required to call for pickup. The hotel is not responsible for packing or for supplying any packing materials. Any materials left behind without shipping instructions will be discarded three business days after your departure date.

Miscellaneous
 
  • Dress is business casual.
  • Booth should be attended and cell phones muted during break and lunch times.
  • Exhibitors may not break down before the end of the final break on Wednesday (2:15pm).
  • Each booth may have a bowl for business cards and conduct their own drawings. It is up to the exhibitors to collect marketing leads from attendees. NEUGC is prohibited from giving attendee lists to exhibitors.
Important Deadlines

Mon, March 26, 2018    Company Description & Logo Due
                                  (email them to vendors@neugc.org)
Thu, April 19, 2018       First day Sheraton will receive freight
Mon, April 23, 2018      Tabletop setup 4:00pm – 8:00pm
Wed, April 25, 2018      Expo break-down at 2:15pm

Space is limited: Vendor space for NEUGC sells out each year, so reserver early. Booth locations are assigned on a first come, first serve basis as we receive payments.

Submit your application now to lock in your reservation!

View Solutions Center Layout
Download Vendor Application
Questions? Please contact vendors@neugc.org or Eric Samuelsen at 802-496-8353. 
Cancellation Policy
Cancellations received 90 days prior to event will be refunded in full. Cancellations received 45-89 days prior to event will receive a 50% refund. No refunds are given for cancellations received less than 45 days before the event.